Meeting Space

Rental Fees
Facility Deposit $250

Terms

1.  Reservation is not confirmed until facility deposit is paid. Rental fee is required by the date of the event.
2.  Cancellations made less than thirty (30) days from the event date will result in loss of facility deposit.
3. Facility deposit will be returned after a satisfactory inspection of the Cleaning Checklist by Chamber staff.
4. If using the building outside of normal business hours, applicant must be available to perform a walk-through with Chamber staff prior to the event during Chamber business hours. For after-hours events, applicant will be provided a security code which should be kept confidential and private.
5. Catering chafers with sterno candles are allowed. No hot plates, electric frying pans or deep fryers allowed in the building.
6. Decorations are limited to free-standing displays or floral arrangements. Lit candles are limited to tealights in their holders. No confetti or glitter allowed. Do not hang or apply anything to walls, ceiling or other surfaces.
7. Applicant is responsible for ALL setup, cleanup and trash removal. Please refer to Cleaning Checklist provided. No food or drinks should be left in the freezer or refrigerator.
8. The Chamber will provide tables, chairs, cleaning supplies, trash bags, toilet paper and paper towels. All other supplies (ie.- table linens, paper products, utensils, etc.) must be provided by the renter.
9. Chamber staff is not responsible for any items left in the facility.
10. Applicant understands that absolutely no smoking or tobacco products are permitted in the building and agrees to inform all guests of this policy. Guests may smoke in the parking lot behind the building away from any guest or staff entrances. All cigarette butts must be disposed of in the orange receptacle near the dumpster. Failure to do so may result in the loss of your facility deposit.
11. If alcohol is to be served:
     o Applicant is responsible for licensing and compliance with all state and local laws. A temporary license to sell alcohol may be required.

     o Applicant must provide Certificate of Insurance if alcohol will be present.
     o Absolutely no alcohol is to be consumed by any individual under 21 years of age.

     o Absolutely no alcohol can leave the building or be present outside the facility.

     o Applicant is responsible for the conduct of guests/attendees.

     o Applicant is responsible for any damage caused by guests/attendees.
12. The Lexington Chamber and Visitors Center logo and branding is trademarked. Trademark law may prevent others from using a trademark in an unauthorized or confusing manner. You must request permission to use our logo or branding in your media and advertising; we will provide our Trademark Policy and Branding Guide.

It is distinctly understood and agreed that the applicant assumes all risks for loss, damages, liability cost of expenses that
may arise during or be caused in any way by such use or occupancy of the facility of the Lexington Chamber & Visitor
Center. The applicant further agrees that in consideration of being permitted to use facility they will save and hold harmless
the Lexington Chamber & Visitor Center, and its Board of Directors and staff from loss, claims, liabilities, or damages,
and/or injuries of persons and property that in any way may be caused by the applicant’s use of facility. This provision
shall include any damages arising from the use of grills, games, recreational or other equipment brought onto the premises.
The Chamber prohibits any illegal or inappropriate activities as it deems necessary.

This form is not a confirmation of your reservation. Reservation is not confirmed until contact with a staff member is made and facility deposit is paid. Rental fee is required prior to the date of the event.